Visitor Management
A gate register that's actually searchable when you need it to be
Every visitor checks in digitally with a photo and purpose of visit, the host staff member gets notified, and security has a complete, searchable log of who was on campus and when.
Photo & ID capture at check-in
Every visitor entry includes a photo and details logged at the gate, not written by hand.
Host approval workflow
The staff member being visited is notified and can approve entry before the visitor proceeds.
Check-out tracking
Exit time is logged too, so campus presence duration is always accurate.
Searchable entry log
Security can search past visits instantly instead of flipping through a paper register.
What's included
What digital visitor management covers
Built for the school gate's actual daily traffic — parents, vendors, and official visitors alike.
Digital check-in with photo capture and visit purpose
Host staff notification and approval before entry
Printed or digital visitor badge generation
Check-out time logging for accurate campus presence records
Vendor and delivery entry tracking separate from general visitors
Searchable historical visitor log for security review
Blocklist flagging for restricted individuals
Integration with campus security and infirmary modules
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Related modules
MyClassDiary modules work together as one connected platform, not separate tools.
FAQ
Common questions about visitor management
Straight answers before you book a demo.
Does the host staff member get notified when a visitor arrives?
Yes, the staff member being visited receives a notification and can approve or decline entry before the visitor is allowed onto campus.
Can we search past visitor records?
Yes, the entire visitor log is digitally searchable by name, date, or host, rather than relying on a paper register that's hard to search after the fact.
Is vendor/delivery entry handled differently from general visitors?
Yes, vendor and delivery entries can be tracked as a distinct category from general visitor check-ins, matching how most schools actually manage gate traffic.
Does this integrate with other campus security features?
Yes, visitor management works alongside MyClassDiary's other campus operations modules, including infirmary and general campus security logging.
See visitor management in action on your own school data
Book a free walkthrough with our team — no pricing games, no forced sales calls. Just a clear look at how it fits your school.