School Fee Management Software
Fee collection without the spreadsheet, the register, and the month-end scramble
If your accountant is still tallying cash receipts by hand and chasing defaulters over phone calls, MyClassDiary gives every fee structure, payment, receipt, and outstanding balance a single, always-current record.
Save 30% on your first year — Limited-time launch pricing for schools that book a demo this month.
Flexible fee structures
Build class-wise, term-wise, or concession-adjusted fee plans once, and they apply automatically to every student in scope.
Online and offline collection
Parents pay online from the parent app; front-office cash and cheque payments are logged the same way, into the same ledger.
Automatic defaulter follow-up
Overdue fees trigger reminders to parents on their own, instead of your accountant maintaining a manual follow-up list.
Real-time reconciliation
Collection reports, outstanding dues, and refunds are always up to date — no end-of-month reconstruction from paper receipts.
See it in action
Every fee, payment, and due balance in one ledger
The accountant's dashboard behind the numbers — structures, collections, and defaulters, all live.
Illustrative preview — book a demo to see this on your own school's data.
What's included
What school fee management software should actually handle
Fee collection is more than a payment gateway — it's the structure, the exceptions, and the paper trail behind every rupee.
Class, section, and term-wise fee structure setup
Sibling, staff-ward, and merit concession/discount rules
Online payments via card, UPI, and net banking from the parent app
Front-office cash and cheque collection with instant receipts
Automated due-date reminders and defaulter tracking
Installment plans and partial payment handling
Refund and adjustment workflows with an audit trail
Collection, outstanding, and concession reports for the accounts team
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Related modules
MyClassDiary modules work together as one connected platform, not separate tools.
FAQ
Common questions about school fee management software
Straight answers before you book a demo.
Can we set different fee structures for different classes or students?
Yes. Fee structures can be defined per class, section, or term, and individual students can carry concessions or discounts on top of the base structure — each fully tracked and reportable.
Do parents have to pay online, or can they still pay at the school office?
Both. Parents can pay through the parent app via card, UPI, or net banking, or pay in cash or cheque at the front office — every payment lands in the same ledger regardless of channel.
How does defaulter follow-up work?
Once a due date passes, MyClassDiary automatically flags the student as a defaulter and sends reminders to the parent, so your accounts team isn't manually tracking who still owes what.
Can we migrate our existing fee records from Excel?
Yes, our onboarding team handles migration of existing fee structures, concessions, and outstanding balances so you go live without losing collection history.
See school fee management software in action on your own school data
Book a free walkthrough with our team — no pricing games, no forced sales calls. Just a clear look at how it fits your school.
Save 30% on your first year — Limited-time launch pricing for schools that book a demo this month.
Request Demo
Book your demo
Share your school details and our team will reach out with a slot and a walkthrough tailored to what you asked about above.